While I enjoy editing, trying to trim a 5-pg status report down to 3 is *not* a good time. Especially as a weekly grind. Rrg.
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Ooh, I just got done negotiating a rewrite on an executive summary. The author wanted 6 pages. The customer wanted 2 pages…with additional information. The author cut some stuff and shrank the font size to a number of different sizes, all smaller than required, to 3.5 pages. The editor (YT) reformatted to fit policy and got the thing back down to 3.5 pages. The customer said that’s nice, but it had to be two pages, and he found some additional information he wanted to include. The contract POC to a hack at it and got the information in and down to three pages. The customer denied this was acceptable and told the contract POC to give him the dang document, he would redline it himself. The editor got the summary back to “polish” at three and a quarter pages (with about 50% incomplete sentences). The editor updated the summary with grammatical English and sent it back at just under three pages.
Currently, the customer feels the main body that’s the problem and would like to rewrite the entire document.
Yeesh. I do feel your pain, having gone through some editing jobs of that sort (which is not specifically in my job description, but one of the reasons my boss keeps me around).
My problem is that this is a weekly occurence — get in 4, 5, today 6 pages worth of consolidated status items, evolutions of last week’s items, and figure out what to slice off, rewrite, trim, etc. to get it down to three pages, a chunk of which is chewed up by the formatting and document structure.
I have been known to trim the top and bottom margins a bit, since it’s not printed out but used by my boss to, in turn, add to his own status report to the CIO (which again he keeps at three pages, consolidated from his six direct reports).
Add to the mix the ongoing priorities of “what does the boss / CIO / President need to know?”, “what will demonstrate some cool things our group has done this week?”, “how do I keep folks who are working on less cool things from thinking that their contributions aren’t valued?”, and “what red flags do I need to wave madly?”
It’s something that should be a half hour job, but usually chews up some thing more like an hour and a half, minimum.